Transport Planning & Modelling Unit Engagement - Privacy Notice

Data Controller:

• Email: tpmu@infrastructure-ni.gov.uk

DfI Data Protection Officer:

• Telephone: 02890 540806
• Email: dfigdpr@infrastructure-ni.gov.uk

The UK General Data Protection Regulation (UK GDPR) is a UK law which came into effect on 1st January 2021 and this privacy notice fulfils requirements and outlines how we collect, use, share and store your personal information.

Why are you processing my personal information?

• Transport Planning and Modelling Unit (TPMU) within the Department for Infrastructure (the Department) is currently preparing a new Transport Strategy and a new suite of Transport Plans which will set the framework for making transport policy and investment decisions up until 2035. Information on these is available at Transport plans | Department for Infrastructure (infrastructureni.gov.uk) 
• TPMU processes your information to develop and to make informed decisions in relation to the development of the transport plans. The transport plans will also support the development of the council’s Local Development Plans. 
• TPMU will be seeking views at various stages as the transport strategy and transport plans are being developed. This will include informal engagement exercises and the formal public consultations for each of them. 
• The legal basis for collecting personal data is the Planning Act (Northern Ireland) 2011, part 1, section 1(4) which states that the Department may undertake, or cause to be undertaken, such surveys or studies as it may consider necessary, including surveys or studies relating to any of the following matters -

(a) the physical, economic, social and environmental characteristics of any area, including the purposes for which land is used;

(b) the size, composition and distribution of the population of an area;

(c) the communications, transport system and traffic of an area;

(d) any changes in relation to the matters mentioned in paragraphs (a) to (c) and the effect which the changes are likely to have on the development of Northern Ireland or any part of Northern Ireland or the planning of that development.

Your Data:

The Department is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified, then you can be assured that it will only be used in accordance with this privacy notice.

We collect your personal data for:

• for statistical data, for example the types and locations of individuals and organisations participating;
• to inform the development of the transport plans, transport policy and our engagement in the development of council Local Development Plans (with the Department acting as a consultee and expert advisor); and
• so that we can distribute transport plan information and a paper-based survey should this format be requested via the engagement freephone number.

For information you submit online via the Consultation Hub:

• the Department for Infrastructure is the data controller.
• The Department of Finance, operating as Citizen Space, is the data processor. Citizen Space provides and operates the platform for online responses, and their privacy policy explains how they collect, safeguard and process your data on behalf of the Department

What categories of data are we processing?

The information we may collect as part of our engagement includes:

• Name
• Email address
• Postcode (only if provided)
• Sex (only if provided)
• Age Grouping (only if provided)
• Any personal data you volunteer by way of evidence or example in your response to the engagement survey.

Where do you get my personal data from?

If you respond online, we will also collect:

1. your Internet Protocol (IP) address, and details of which version of web browser you used 
2. information on how you used the site, provided by cookies and page tagging techniques

• We will process your personal data lawfully under Article 6 (1) (e) of the UK General Data Protection Regulation. Article 6 (1) (e) relates to the lawful processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller.
• The personal information you provide such as gender, age range and geographical location will be used to provide the Department with a better understanding of responses to out engagement exercises.

Do you share my personal data with anyone else?

• The information that you provide will be securely stored and used solely for response purposes and providing transport strategy and plan updates where appropriate. This information will be accessible to TPMU, Departmental Statisticians, Public Transport Division, the Divisional Roads Offices, and its appointed consultants. We do not make personal details available to other companies for marketing purposes.

Do you transfer my personal data to other countries?

• No.

How long do you keep my personal data?

• Personal information will be disposed of in line with our Retention and Disposal Schedule as set out in the attached link: https://www.infrastructureni.gov.uk/publications/dfi-retention-and-disposalschedule
• All postcode data, if collected, will be aggregated and deleted within a 6 week period of any survey end.

What rights do I have?

• You have the right to obtain confirmation that your data is being processed.
• You have the right to access to your personal data.
• You are entitled to have personal data rectified if it is inaccurate or incomplete.
• You have the right to object to the processing of your information.

How do I complain if I am not happy?

If you are unhappy with how any aspect of this privacy notice, or how your personal information is being processed, please contact:

• Telephone: 02890 540806
• Email: dfigdpr@infrastructure-ni.gov.uk

If you are still not happy, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

• Tel: 0303 123 1113
• Email: casework@ico.org.uk
• Website: https://ico.org.uk/global/contact-us/