Transport Legislation Branch - Privacy Notice

Data Controller:

• Telephone: 028 9054 0435
• Email: transportlegislationbranch@infrastructure‐ni.gov.uk

• Telephone: 028 9054 0806
• Email: dfigdpr@infrastructure‐ni.gov.uk

Transport Legislation Branch, which is part of the Department for Infrastructure, is responsible for making primary and subordinate legislation, including byelaws, in respect of vehicles, drivers, bus and freight operations, roads and road users, rail, air and sea ports and public transport. In addition, the Branch acts as the rail safety authority and the train driver licensing authority for Northern Ireland and also authorises analysts to complete specimen analysis in relation to drink / drug driving offences.

Why are you processing my personal information?

• We may need to respond to and/or discuss with you any issues raised by you in respect of legislation which you have contacted the Branch about.  
• In connection with the Branch’s function as the rail safety authority and the rail licensing authority for Northern Ireland it is required to retain information to ensure the safe operation of the rail system.
• In connection with the Branch’s duties as part of the legislative process including its duties under the Freedom of Information Act 2000 (FOIA) or the Environmental Information Regulations (EIR).

What categories of personal data are you processing?

• Personal data – including your name, postal address, email address and/or telephone number. Our lawful basis for processing this under the GDPR are Article 6(1)(c) and 6(1)(e). In the case of data provided in connection with the Branch’s function as the rail safety authority and the rail licensing authority our lawful basis for processing this under the GDPR are Article 6(1)(c) to 6(1)(e).
• Personal data – in connection with the Branch’s function as the rail safety authority and the rail licensing authority for Northern Ireland details of training, skills and experience in addition to your personal data provided by either yourself or your employer.

Where do you get my personal data from?

Your information would be supplied by you to the Department either through a request for legislation, or in correspondence either objecting to or making representations about legislation in the course of consultations carried out as part of the legislative process, or on occasion in correspondence seeking information about existing legislation.

Your information would be supplied by you or your employer to the Department in connection with the Branch’s function as the rail safety authority and the rail licensing authority for Northern Ireland or its function in authorising analysts to complete specimen analysis in relation to drink / drug driving offences.

Do you share my personal data with anyone else?

• This information is retained by the Department for its sole use unless the matters referred to in your correspondence are more appropriately dealt with by a third party. In such circumstances you will be asked if you wish to contact them directly or whether you wish the Department to pass your correspondence to them on your behalf.
• In the case of data provided in connection with the Branch’s function as the rail safety authority and the rail licensing authority for Northern Ireland information may be provided to the rail authorities in the Republic of Ireland or at your request with rail authorities elsewhere in Europe.

Do you transfer my personal data to other countries?

• No except in the case of data provided to the rail authorities as referred to above.

How long do you keep my personal data?

Personal information will be disposed of in line with our Retention and Disposal Schedule.

What rights do I have?

• You have the right to obtain confirmation that your data is being processed.
• You have the right to access to your personal data.
• You are entitled to have personal data rectified if it is inaccurate or incomplete.
• You have the right to object to the processing of your information. However, this may mean that your enquiry may not dealt with.

How do I complain if I am not happy?

If you are unhappy with how any aspect of this privacy notice, or how your personal information is being processed, please contact:

• Telephone: 02890 540806
• Email: dfigdpr@infrastructure‐ni.gov.uk

If you are still not happy, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

• Tel: 0303 123 1113
• Email: casework@ico.org.uk
• Website: https://ico.org.uk/global/contact-us

Last updated June 2024