Procurement policy

Topics:

DfI Transport and Road Asset Management procurement

Procurement activities, strategy and policy including the role of DfI Transport and Road Asset Management and where procurement opportunities are advertised.

NI Public Procurement Policy

DfI is guided by clear definitions from Northern Ireland Public Procurement Policy and has adopted the following:

Public procurement is the process of the acquisition, usually by means of a contractual arrangement after public competition, of goods, services, works and other supplies by the public service.

Best Value is defined the most advantageous combination of cost, quality and sustainability to meet customer requirements.

DfI Transport and Road Asset Management

DfI Transport and Road Asset Management is one of the Centres of Procurement Expertise (CoPE) in Northern Ireland and is required to maintain a professional influence on all procurement activity, to maximise value for money and ensure compliance with EU and UK legislation.

Procurement is at the core of our business, with good procurement practice and working relationships with our supply chains being essential to the effective delivery of high quality services to users of our roads and other networks.

DfI Transport and Road Asset Management CoPE procures the majority of its contracts which consist of construction related works, supplies and services. Construction & Procurement Delivery (CPD) CoPE is the normal delivery route for procuring other supplies and services contracts. Refer to CPD procurement pipeline for further details.

Approximately 500 contracts are operational for use across the Department including DfI Transport and Road Asset Management or CPD CoPE awarded Contracts, Direct Award Contracts and Low Value Contracts from £5k to £30k.

Construction Procurement Strategy

DfI Transport and Road Asset Management has developed a procurement strategy, in line with current best practice and the principles of the Achieving Excellence Initiative. The strategy meets the needs of DfI Transport and Road Asset Management in respect of value for money and best industry practice, whilst endeavouring, wherever possible, to take account of the needs of the Northern Ireland Construction Industry.

Single stage 'open' tender competitions are normally used for one off contracts of value up to £5m or for more specialist term contracts. Two stage 'restricted' competitions consisting of prequalification and tender processes are generally used for term contracts or for one off contracts of values exceeding £5m.

Methods for the delivery of capital and maintenance works are as follows:

Integrated Delivery Team
Design Build Finance and Operate
Design and Build (Schemes valued greater than £5m)
Traditional Client Design Contracts
Term Contracts (Works Order Value less than £350k)

For further information on the procurement methods used for Supplies and Services please contact the CoPE Manager.

Procurement activities

Across DfI Transport and Road Asset Management activities the contracts are managed in the following discrete categories:

Major Works/Strategic Road Improvements
DfI Roads Design & Consultancy Services
Street Lighting
DfI Roads Operations & Maintenance
Transport Projects
Parking
Strangford Ferry
Traffic Information Control Centre
Line of Business IT
Headquarters
DfI Rivers
Network Services (Maintenance and Works)

Procurement activities range from small-scale, routine purchases using contracts put in place through our Service Level Agreement with Central Procurement Directorate, to road maintenance and high value construction projects using DfI Transport and Road Asset Management CoPE.

Procurement Branch is the central hub for CoPE activity and responsible for procurement competitions of value exceeding £30k for roads related contracts. The Branch also monitors CPD and low value procurement activity authorised within internal Business Units, and direct award contracts

Procurement Branch is managed by the Deputy Director of Procurement & Commercial, reporting to the Head of Procurement (Director of Engineering) and Head of CoPE (Deputy Secretary).

Publishing procurement contract adverts

For all Transport and Road Asset Management related procurement, contract adverts are published on the eTendersNI website, the DfI website and if applicable on the Find a Tender service. All prequalification or tender documents are now only available on the eTendersNI electronic tendering portal: -

eTendersNI

Further information

For further information please contact Procurement Branch

Email: pb2@infrastructure-ni.gov.uk
Tel: 028 9054 0405