DfI Roads (NI) Order Applications and Consents - Privacy Notice

Data Controller: 

Data Protection Officer:

• Email: DFIGDPR@infrastructure-ni.gov.uk

Various articles of The Roads (Northern Ireland) Order 1993 enable the Department to consent to or control excavation on or near a road or the erection of certain structures on a road such as walls, fences, scaffolding, etc. Application forms are available online for applicants to print, complete and post to their local Department for Infrastructure (DfI) Roads office, who assess and process the application.

Why are you processing my personal information?

• Our lawful basis for processing your personal data is under the UK GDPR Article 6(1) (c) and Article 6(1) (e).
• To effectively assess, process and manage your application and any subsequent Departmental consent or refusal of consent.
• For a Traditional Arch application under Article 73 of The Roads (Northern Ireland) Order 1993 only - in order for the Department to consider whether a refusal to grant consent would be in contravention of Section 6 of The Human Rights Act 1998.

What categories of personal data are you processing?

• Personal data – including your name, address, telephone number, email address.
• Special category personal data – for Traditional Arch applications only, information relating to religious organisations. Our lawful basis for processing special category data under the UK GDPR is Article 9(2) (a) and Article 9(2) (b).

Do you share my personal data with anyone else?

Yes. If we have to initiate legal action under the Roads (NI) Order 1993 where works have been carried out without consent or for failure to adhere to any conditions placed on the consent, it may be necessary to share your personal information with the Department’s legal representatives.

Article 73 Traditional Arch applications - Under Section 6 of the Human Rights Act 1998, it is unlawful for the Department to act incompatibly with any of the protected rights under the European Convention for Human Rights. For Traditional Arch Applications, in order for the Department to inform itself as fully as possible and to avoid infringing Section 6 of the Act, it may be necessary to seek views or information from local community/political representatives, the PSNI and perhaps others in appropriate cases.

As such, the Applicant’s personal data and/or special category personal data may be shared as described.

How long do you keep my personal data?

• Your personal data will be retained in line with our Retention and Disposal Schedule.

What rights do I have?

• You have the right to obtain confirmation that your data is being processed
• You have the right to access to your personal data
• You are entitled to have personal data rectified if it is inaccurate or incomplete

How do I complain if I am not happy?

If you are unhappy with how any aspect of this privacy notice, or how your personal information is being processed, please contact the Department’s Data Protection Office at the address above.

If you are still not happy, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

• Tel: 0303 123 1113
• Email: casework@ico.org.uk
• Website: https://ico.org.uk/global/contact-us/

Last updated June 2024