Rathlin Island Resident Passes - Privacy Notice

Data Controller:

• Telephone: 028 9054 0663
• Email: RathlinFerry@infrastructure-ni.gov.uk

The General Data Protection Regulation has been introduced from 31 January 2020 and this Privacy Notice, which incorporates new requirements and outlines how we collect, use, share and store your information, within the administration of Rathlin Island Resident Passes.

Why do we need your personal information?

The Rathlin Island Ferry Service is operated by the Department for Infrastructure under Part VIII Road Ferries of the Roads (Northern Ireland) Order 1993. This order also makes provision for charging appropriate fares.

The fares for the ferry service include a range of discounts for Rathlin Island residents. We request personal data to confirm eligibility for the specific discounts for residents of Rathlin Island.

If the Department cannot collect, process and/or verify your personal information you may not be eligible to avail of discounts that are offered to Rathlin Island residents on the Rathlin Island ferry service.

We process your personal data lawfully under Article 6 (1) (e) of the General Data Protection Regulation. Article 6 (1) (e) relates to the lawful processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller.

What categories of personal data are you processing?

Personal Information: Name, Address, Date of Birth, SmartPass Number, SmartPass Type, Telephone Number, Photograph, Signature and Confirmation of (Rathlin Island) Residency.

The personal information we hold about you is gathered when:

• You make an application for a Rathlin Island Residents Pass;
• An application is made on your behalf for a Rathlin Island Residents Pass;
• You complete a renewal application form for a Rathlin Island Residents Pass;
• A renewal application is made on your behalf for a Rathlin Island Residents Pass;
• You advise us if your circumstances have changed.

Do you share my personal data with anyone else?

The Department for Infrastructure are the Data Controller and Data Processor for your personal data in respect of the administration of Rathlin Island Resident Passes. Your personal data will not be shared routinely.

If necessary we will share your personal data only with enforcement agencies for the purpose of the prevention and detection of crime.

How long do you keep my personal data?

The databases holding your personal details are located in the UK and are subject to security oversight and review in compliance with agreed Government standards. Documentation in paper format is similarly subject to oversight and review.

We will only retain your data for as long as necessary to process the reimbursement of the travel concession to the operator and in line with agreed retention and disposal schedules. After this period your personal data will be deleted.

We keep our retention periods under review and will update this section of the Privacy Notice should we make changes.

What are your rights with respect to your personal information?

You have the right to:

• obtain confirmation that your data is being processed, and access to your personal data;
• have personal data rectified if it is inaccurate or incomplete;
• have your personal data erased and prevent processing in specific circumstances;
• to ‘block’ or suppress processing of personal data, in specific circumstances;
• You have the right to object to the processing, in specific circumstances.

How do I complain if I am not happy?

If you are unhappy with any aspect of this privacy notice, or how your personal information is being processed, please contact the Departmental Data Protection Officer at:

• Telephone: 028 9054 0806
• Email: dfigdpr@infrastructure-ni.gov.uk

• Tel: 0303 123 1113
• Email: casework@ico.org.uk
• Website: https://ico.org.uk/global/contact-us/

If this document is not in a format that meets your needs please contact us. We will be pleased to provide additional copies of this document in accessible formats. We will also consider any requests for the document to be produced in alternative languages.

You can contact us by writing to us at the address below or by

• Telephone: 028 9054 0663, Text relay prefix (18001)
• Email: RathlinFerry@infrastructure-ni.gov.uk

Last updated July 2024