DfI Rivers Emergency Planning Unit - Privacy Notice

Data Controller:

• Telephone: 028 8676 8300
• Email: Rivers.Registry@infrastructure-ni.gov.uk

Data Protection Officer:

• Telephone: 028 9054 0806
• Email: dfigdpr@infrastructure-ni.gov.uk

Why are you processing my personal information?

• The legislative basis for the processing of personal information is Article 6 (1) (e) of the UK GDPR “processing is necessary for the performance of a task carried out in the public interest” and section 8 (e) of the Data Protection Act 2018, an activity that supports or promotes democratic engagement.
• This information is required in case we need to issue a weather warning information notice.
• By sending an SMS or e-mail we are providing a public information service.
• You can withdraw at any time and your personal data removed upon request.

What categories of personal data are you processing?

• The information held for this service is name; e-mail address; and telephone numbers.
• Special category personal data – none

Where do you get my personal data from?

• The information held has been provided by the individual or by the organisation they work for.

Do you share my personal data with anyone else?

• Your contact information/details will also be shared with your local District Council for the purposes of community preparedness and keeping in contact prior to and during an emergency.

Do you transfer my personal data to other countries?

No – there is no transfer of personal data to other countries.

How long do you keep my personal data?

Personal data for Emergency Planning will be retained for as long as you wish to receive the service. However we will contact you periodically at least every other year to ensure the accuracy of the personal data we hold and to provide an opportunity to update your personal details. It can be removed at any time by the individual upon request.

(If you use automated decision making or profiling) How do you use my personal data to make decisions about me?

There is no automated decision making or profiling conducted involving your personal data.

What rights do I have?

• You have the right to obtain confirmation that your data is being processed, and access to your personal data.
• You are entitled to have personal data rectified if it is inaccurate or incomplete.
• You have a right to have personal data erased and to prevent processing, in specific circumstances.

How do I complain if I am not happy?

If you are unhappy with how any aspect of this privacy notice, or how your personal information is being processed, please contact the DfI Data Protection Officer using the contact details above.

If you are still not happy, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

• Tel: 0303 123 1113
• Email: casework@ico.org.uk
• Website: https://ico.org.uk/global/contact-us

Last updated June 2024